THE BANGLADESH POWER DEVELOPMENT BOARD (EMPLOYEES) SERVICE RULES, 1982, PART 3

CHAPTER-X

TRAVELLING ALLOWANCE

51. Grades of employees-(l) For the purpose of calculating travelling allowance, the employees shall be divided into following four grades, namely :_

• the first grade shall include all Class i officers and other officers who are in receipt of pay of not less than Taka 750 per month. All officers of the Government who before their transfer to the Board where in the first grade for the purpose of travelling allowance shall continue to remain in the same grade;

• the second grade shall include all employees who are in receipt pay of Taka 470 or more but less than Tka 750 per month;

• the third grade shall include all employees other than those included in first grade or second grade or fourth grade; and

• the fourth grade shall include all employees holding the posts in Class IV.

Note-No revision of claims of travelling allowance shall be permissible in case where an employees is promoted or reverted or is granted an increased rate of pay with retrospective effect in respect of the period intervening between the date of promotion or reversion or grant of increased rate of pay and that on which it is notified, unless it is clear that there has been actual change of duties. In the case of all bills audited before such notification appears, the audit officer should be guided by the facts known to him officially at the time of audit but in case of tra­velling allowance bills not presented or audited before the promotion is notified there is no objection to the audit officer recognising the retrospective effect of the notification.

(2) An employee in transit from one post to another shall be reckoned as belonging to the grade to which the lower of the two posts would entitle him.

52. Kinds of travelling allowance-The following are different kinds of travelling allowance which may be drawn in different circumstances, namely:-

• conveyance allowance;
• mileage allowance ;
• daily allowance; and
• the actual cost of travelling.

53. Conveyance allowance-The Board may grant, on such condition as it thinks fit, monthly conveyance allowance to any employee or c1as s of employees who are required to travel extensively at or within a short distance from his headquarters under conditions, which do not render him eligible for daily allowance.
54. Mileage allowance-The mileage allowance shall be admissible to an employee for the road journey by the shortest route provided there is no railway service or any other suitable transport service.
55. Travelling by railway or water craft -(1) When by railway or water-craft,-

• the first grade officers, drawing pay Taka-1,850 or more per month shall be allowed to travel in the air conditioned class; .
• the first grade officers drawing pay below Taka 1,850 and the second grade employees drawing Pay Taka 750 or more per month shall be allowed to travel in the first class;
• the second grade employees drawing pay below Taka 750 per month and all third grade employees shall be allowed to travel in the second class ; and

(d) the fourth grade employees shall be allowed to travel in the third class.

(2) Except in cases of journey on transfer and journey by road on tour, one daily allowance, in addition to the actual fare, shall be admissible for each day or part of a day of the journey for incidental expenses.

56. Point of travel etc.-(l) The point in any station at which a journey is held to commence or end is the principal Post office of the station or such other point as may be fixed for the purpose by the competent authority. But journey on transfer begins and ends at the actual residence of the employee concerned.

• An employee is required to travel by the class of accommodation for which travelling allowance is admissible to him. If an employee travel in a lower class of accommodation he shall be entitled to the fares of the class of accommodation actually used.
• If an employee of the second or third grade actually travels by rail or watercraft which does not provide the class of accommodation to which he is entitled he may be allowed to draw fare of the next higher class provided the controlling officer certifies that the said travel was necessary in the interest of the Board.

57. Mileage allowance for journey by road-For the purpose of these rules, journey by road means travelling by means other than by railway, watercraft or air and for that journey the mileage allowance shall be admissible at the following rates:-

Grade of employees
First grade
Second grade
Third grade
Fourth grade

Note-In the district of chittagong Hill Tracts, the mileage allowance shall be admissible at double the ordinary rate.

58. Journey by air-(1) Officers in the rank of Executive Engineer and equivalent ranks and. above shall normally travel by air in tourist class, but they may, in their discretion, use any mode of travel in the interest of work.

(2) In special case, any employee may be allowed by the- controlling officer to travel by air.

59. Allowance while travelling by air-An employee, authorised to travel by air, while on tour shall be en titled to one air fare or the actual cost of the return air tickets, if such tickets are available, plus one daily allowance at the rate allowable for other than expensive localities for incidental expenses.

Note-(l) An employee, authorised to travel by air, while travelling by air on duty may be insured for each fight at the Board’s expenses. He may insure himself for a sum not exceeding 30 times his monthly pay with a reputable Insurance Company and may recover the premium paid 011 that account along with the travelling allowance on production of necessary vouchers:

• In cases in which reservation of seats for journeys on tour or on transfer by employees has to be cancelled due to an eleventh hour change in the programme or transfer order, the reservation fee and any deduction from refund of cost of ticket’ returned may be reimbursed by the Board provided the controlling officer records a certificate to the effect:-
• that the tour had to be cancelled or, as the case may be. modified at a very short notice for reasons to He stated; and
• that earlier cancellation of reservation of seat was not possible for reasons to be stated .•
• The daily allowance referred to in sub-rule (2) of rule 58 and in rule 62 is not a true daily allowance but is in lieu of incidental expenses for the journey. The true daily allowance is dealt with in rule 63. since the nature of the two allowances are quite different, the drawal of one shall not be made in any way contingent upon the other or, in other words, the drawal of one shall not preclude the drawal of other, provided the other provisions of these rules concerning distance travelled from headquarters and similar other provisions are complied with.

60. Daily allowance-(l) A daily allowance is a uniform allowance for each day of absence from the headquarters which is intended to cover the ordinary daily charges incurred by an employee in consequence of such absence, and unless, in any case, otherwise expressly provided in these rules, such allowance may be drawn on tour.

(2) The daily allowance shall be admissible on the following scales, namely.:-

• Employees of the first grade :-

For expensive localities, that

is to say for Dhaka,                        For other

Narayanganj, Khulna,                           localities

Chittagong and Rajshahi

Taka 28.00 per day

Taka 21.00 per day

Taka 24.00 per day

Taka 24.00 per day for first Taka 1000 of pay plus Taka 3.25 for every additionl Taka 500 or fraction thereof.

45 paisa for every Taka 12.50 of pay or fraction thereof subject to tho maximum 21 per day.

60 paisa for every Taka 12.50 of payor fraction thereof subject to a minimum of Taka 12 and maximum of Taka 20 per day.{c) employees of the thrid grade

(d) employees of the fourth grade .

Taka 10.00 per day                     Taka 7.50 per day.

• Notwithstanding anything contained in sub-rule (2), the daily allowance -for the district of Chittagong Hill Tracts shall be admissible at twice the rate .prescribed for areas of other expensive localities.
• When an employee is required by the order of the controlling authority to travel by special means of conveyance, he may draw the actual cost of travelling and the daily allowance admissible under this rule.
• The daily allowance may be drawn during absence from headquarters on tour and on a day or days on which an employee reached a point outside7 a radius of ten miles from his headquarters or for the return journey to his headquarters from a similar point, subject to the conditions that-

1. a) no daily allowance shall be admissible for an absence below 4 hours;

• half daily allowance shall be admissible for an absence of 4 to 8 hours; and
• full daily allowance shall be admissible for absence exceeding 8 hours.

Note-(l) The daily allowance may be drawn during a half on tour and also on Sunday and holiday occurring during a tour but shall not be admissible during casual leave.

• An employees, when on tour, is absent from his headquarters am I is on duty beyond his headquarters.
• The competent authority may define the limits of the headquarters of an employee.
• An employee;-
• if performs road journey as well as journey by air, rail watercraft in any one calendar day, may draw road mileage addition to actual fare admissible for journey by air, rail or watercraft and only one incidental daily allowance; and
• while on tour in any one calendar day on which no journey by air, rail or watercraft is performed, may draw either daily allowance or toad mileage.
• The Board may, by general or special order, permit any employee or class of employees to draw the actual cost of hiring a conveyance for journey.

64; Journey on transfer The travelling allowance shall be, drawn by an employee on transfer from one station to another provided he is transferred for the interest of the Board. A transfer at his own request should not be treated as a transfer for the interest of the Board .

65. Concessions for a journey .on transfer-(l) Unless in any case, otherwise expressly provided in these rules, an employee shall be entitled for a journey on transfer to the following concessions, namely :-

(a) in the case of journey by rail or watercraft, an employee may draw-

• two additional fares of the class of accommodation to which his grade entitles him;
• one full and one half fare respectively for each adult and minor member of his family who accompany him and for whom such fares are actually paid;
• the actual cost of carriage, by goods train, steamer or other craft of personal effects up to the following maximum, namely –

Grade or	(Maunds)	(Maunds)
employ	If not possessing a	If possessing a family
ees	family
First	40	88
Second	20	50
‘Third-	12	30
Fourth	10	25

Note”-An employee, who carries his personal effects by passenger train or who carries them by road between stations connected by rail, may draw, in the case of former, the actual cost of carriage up to a limit of the amount which would have been admissible had he taken the maximum number of maunds by goods train, and, in case of later, actual expenses upto the limit of the amount which would have been admissible had he taken the same quantity by goods train or for valid reasons and under the order, of the Head, of office upto the limit of the amount which would have been admissible, if the maximum number of maunds had been transported by goods train;

• if he possesses a transport of his own, the actual cost of transporting, at his risk, by rail or steamer on the following scales :-

Grade of the employee                 Scale allowed.

First                                           one   motor car or motor cycle ;

Second                                      One  motor car or motor cycle ;

Third                                         One   motor cycle or ordinary cycle

Fourth                                       One   ordinary cycle.

Note-In the case of transportation of transport by steamer, the actual cost of transportation may include the freight river dues, loading and, unloading charges if compulsorily payable to the steamer company,

• in the case of journey by air, an employee authorised to travel by air, on transfer, under rule 61, shall be entitled to draw the travelling allowance which would have been admissible had the journey or journeys been performed by rail and or watercraft and, in addition, the difference between rail and or watercraft fares of the class to which he is actually entitled and the air passage fares actually paid for himself and the members of his family. A person not so authorised to travel, who performs a journey by air, on transfer, may draw only the travelling allowance to which’ he would be entitled if he had travelled by rail or steamer; or by both; ,
• in the case of journey by road, an employee may draw-
• mileage allowance, at twice the rate applicable to him under rule 60, for self and

one additional mileage allowance if two members of his family accompany him, and at twice the rate if more than two members of his family accompany. him, and

(ii) for the transportation of personal effects within the prescribed limit, mileage allowance at the rate of 15 paisa per maund per mile.

• The packing and carrying charges for transportation of personal effects. shall be allowed at the following lump sum rates, if not transshipment is involved, namely:-

1st grade employee…………………………………. Taka 250

Second grade employee………… ‘…………………… Taka 150

Third grade employee…………………………………. Taka 75

Fourth grade employee……………………………….. Taka 25

• The packing cost of personal effects at the rate of Taka 6 per maund up to permissible limit or actual maundage transported, whichever is less, may be allowed, if transshipment enroute is involved.

Note-Transshipment enroute means transshipment from one mode of public conveyance to another at an intermediate stage or at intermediate stage of the route and does not mean the inevitable changes at the starting and terminal point of the route.

• A member of an employee’s family who follows him within six months from the date of his handing overcharges at his old station or precedes him by not more than one month, may be treated as accompanying him,
• If the family of an employee, in consequence of his transfer, travels to a station other than the new headquarters, travelling allowance for the journey of the family may be drawn subject to the condition that it does not exceed the travelling allowance that would have been admissible if the family had proceeded to the new headquarters station.

Note-The family of an employee for the purpose of journey on transfer shall- mean and include only the wife children and step-children provided, they are residing with him and wholly dependent upon him.

66. Circumstances when there shall be travelling allowance and circumstances when there shall be no such allowance-(l) – When, on return from leave other than leave on average pay exceeding four months, an employee is posted to a station other than that at which he was stationed when he went on such leave, he shall not be entitled to travelling allowance .

. (2) An employee shall be entitled, to draw travelling allowance for the Journey to and from the place at which he appears in a compulsory departmental examination.

Provided that the travelling allowance shall not be drawn under this sub-rule more than twice for any particular examination.

Note-On the first occasion of his appearance in the examination, the travelling allowance as on four should be allowed. A candidate who appears in the examination on a second occasion, if he has failed once, should be granted travelling allowance only if he passes.

• Unless otherwise ordered or recalled from leave by the competent authority, an employee shall not be entitled to any travelling allowance for a Journey made during leave or while proceeding on or returning from leave.
• An employee who is summoned to give evidence in a criminal case, a case before a court martial, a civil case or a departmental enquiry held by a properly constituted authority to which the Board is a party may draw such travelling allowance as may be admissible for a journey on tour provided he has not received any payment for the same from any other source. –
• When the journey on tour or transfer is made by any transport provided by the Board or Government free of any charge the employee shall be entitled to draw full or half daily allowance of his grade for any day in which he IS absent from his headquarters for more than eight or four consecutive hours respectively and, if any part of the journey, is made by other means of transport, he may, at his option, draw in lieu of daily allowance, the mileage allowance admissible for that part.
• The travelling allowance of the employees deputed to places outside Bangladesh on official business and of the trainees proceeding abroad shall be regulated in accordance with the provisions contained in Appendices II and III respectively.
• The driver of a motor vehicle when making a- journey on tour by road on the vehicle in his charge may draw full or half daily allowance of his grade for any day on which he is absent from headquarters for more than eight or four consecutive hours respectively. and, if any part of the journey is made by other means of transport, he may, at his option, draw in lieu of daily allowances the mileage allowance admissible for that part.

67. Competent authority etc-(l) For the purpose of rules under this -chapter the authority exercising the powers of a competent authority. Head of Office and controlling officer shall be those specified, respectively, in Appendices IV, V and VI, No bill relating to travelling allowance shall be paid unless it is signed or countersigned by the controlling officer of the employee who pre3ents it.

• It is the duty of a controlling officer, before signing or counter singing travelling allowance bill.
• to scrutinise the necessity, frequency and duration or journey and halts for which travelling allowance is claimed and to disallow the whole or any part of the travelling allowance claimed for any journey or halt, if he considers that a journey was unnecessary or unduly protracted or that a halt was of excessive duration;
• to scrutinise carefully the distance entered in travelling allowance bills;
• to satisfy himself that mileage allowance for journeys by railways or watercrafts, has been claimed at the rate applicable to the class of accommodation actually used and that, where the actual Cost of transporting personal effects is claimed under these rules; the scale on which such effects transported is reasonable and to disallow any claim which in his opinion, does not fulfil that condition; and
• to observe any subsidiary rules or orders which a competent, authority may make for his guidance.

Note-Travelling allowances are granted to meet expenditure of a particular and should not, on the whole be source of profit to the recipients. The controlling officers should specially keep this principle in view while countersigning the travelling allowance bills.

68. Advance-Advances may be granted to all grades of employees when proceeding on tours or on official duty, of an amount. sufficient to cover their personal travelling and incidental expenses, subject to adjustment on travelling allowance bills after completion of tour.

Note-Advance under this rule may be granted by the controlling officer who may exercise the power for sanctioning advance for himself as well. A second advance shall not be made untill the travelling allowance bill for the first advance has been submitted for adjustment.

CHAPTER-XI
MEDICAL FACILITY

69. Reimbursement if cost of medical treatment-The regular employees shall he allowed reimbursement of the cost of medical treatment for them slve and for members of their family, subject to the maximum of 10% of their pay for the current financial year.

Note-The cost of medical treatment shall mean the amount actually paid for medical attendance and treatment and shall include the cost of surgical operation.

70. Free treatment by medical officers employed by the Board-The medical officers employed by the Board shall not charge any fee for attendance and treatment of the employees and members of their-family.
71. Treatment in hospital-(l) For indoor treatment in hospital, if required in the opinion of the authorised medical attendant, the bed or cabin charges and other charges made by the hospital authority,’ excluding food or’ diet charges, may be admissible for reimbursement beyond the limit specified in rule 69. If no charge for food or diet is given separately, 10 % for the same shall be deducted from the bed or cabin charge.

Note-Accommodation for indoor treatment in hospital shall be admissible namely;

(a) class I and class II officers in cabin; (b) class III employees in paying ward; and

• class IV employees in general ward.
• For treatment in the hospital of the Board no charge shall be mad except the cost of medicine and other consumable items which shall be charged for and reimbursed. The charges for food or diet shall not be reimburseable.

72. Reimbursement of charges for maternity confinement-The charge for maternity confinement, in case of a female employee or wife of any employee, shall be reimbursed as follows, namely :-

• the actual charges paid as fees for doctor, midwife and nurse and the Cost of medicine not exceeding Taka 500.00 in each case for class I and Class II officers, Taka 250 for Class III employees, Taka 150.00 for Class IV employees;
• this shall be admissible for the first and second issues only and shall be in addition to the reimbursement admissible under rule 69.

73. Medical facility during leave, etc.-The medical facility specified III these rules shall also be admissible during leave and stay on duty abroad.
74. Reimbursement in case of accident-Reimbursement of the cost of medical treatment shall be allowed to an employee if he meets with an accident while on duty and such reimbursement shall be outside the limit specified in rule 69.
75. Bill for reimbursement-^) The bills for reimbursement of the cost of medical treatment shall be admissible if submitted within three months from the date of actual expenditure incurred by the employee.

(2) The bills for reimbursement of the cost of medical treatment shall be prepared in Form No.7 with supporting vouchers duly signed by the employee and medical officer and submitted to the controlling officer for countersignature and approval.

Note-The officers declared to be the, controlling officers for the purpose of rules under Chapter X shall also be the controlling officers for the purpose of rules under this chapter.

CHAPTER XII

RESIDENTIAL ACCOMMODATION AND HOUSE RENT SUPPORT

76. Allotment of residential accommodation and recovery of rent and charges therefore-(I) A building owned or leased by the Board or a portion thereof may be allotted by the competent authority as residence to an employee_

• The following rent and other charges shall be recoveragble from an employee in occupation or in possession of a building or portion thereof owned or leased by the Board. namely:-
• rent at the rate prescribed in rule 79 ;
• municipal and other rate and taxes payable in respect of the residence, not being in the nature of house or property tax ;
• meter hire; when charges separately, and the cost of water and gas consumed and other charges, if any determined by the competent authority ; and
• if the residence is supplied with furniture, tennis court or garden maintained at the cost of the Board, the charges for them, if any determined by the competent authority.

77. Exemption from charges etc-An employee may, with the specific sanction of the Board in each case, be exempted wholly or in part from any or all of the liabilities enumerated in rule 76 when he was not actually occupying the residence.
78. Free accommodation-An employee may get free accommodation by specific order of the Board in the following circumstances, namely:-.

• when he is provided with accommodation within close proximity to a vital installation where he is required to live on 24 hours basis; and
• when he is provided with accommodation to stay at site of the project under construction.

79. -An employee who is provided with residential accommodation by the Board shall pay, by deduction from pay bills, monthly rent at the rates shown below ;-

(a) officer                                                             7¹/₂% of pay

1. b) employees on new scales of Taka Nil

225-315, Taka 240-345 and Taka 250-362

• other employees including those on 5% of pay.

new scale of Taka 470-1135.

Provided that an existing employee who, under the existing rules in force is entitled to rent-free accommodation shall not be required to pay rent on account of the residential accommodation provided by the Board, but future appointees to the post held by such an employee shall be required to pay rent for the residential accommodation provided to him.

If both the husband and wife are persons, the service of the Republic of any public body or organisation including the Board and are posted at the same station, and residential accommodation is provided to one of them, the rent shall be recovered from the pay bill of the spouse in whose name the residence is allotted and the other spouse shall neither be entitled to residential accommodation nor the house rent allowance under rule 86, unless the husband and wife live separately.

Explanation-Allotment of a single seat or single room in a mess, hostel, rest house or in improvised; accommodation at or near the place of work given by the Board in the interest of public service (such as accommodation in gang. huts, godowns, wagons, bunks on board or steamer or launch) shall not be treated as provision of accommodation by the employee for the purpose of this rule in such cases, the person concerned shall be entitled to receive house rent, allowance under rule 86 and shall pay rent and other charges, if any, levied for the single seat or single room for the improvised accommodation.

80. Standard of accommodation-The standard of accommodation to each class of employees shall be prescribed by the Board from time to time.
81. Liability for rent, etc during absence of the employee-An employee who is in occupation or possession of building or part thereof shall continue to be liable f01 rent’ and other charges payable under rule 76, while he is absent on tour or on leave, unless he vacates and makes over possession of such building.
82. Storage of furniture, etc., free of rent during absence of the employee An employee, may be permitted by the allotting authority to store his furniture and other belongings during his absence, at his own risk, free or rent, in one room of the residence occupied by him prior to such absence provided the new allottee occupying the residence during his absence agrees to such arrangement.
83. Assessment of rates and taxes where the same building is used as office-cum- residence-Where a building is used partly as a residence and partly as an office or the like, if the residential portion is not separately assessed to rates and taxes, not being in the nature of house or property tax, the total of such rates in respect of the building shall be apportioned between the residential and -other portions by the allotting authority.
84. Vacation of accommodation by an employee on transfer etc.-An employee in occupation of a residence of the Board shall vacate the residence within two months of his transfer or termination of service or retirement, except in special circumstances when the competent authority may allow him extension of time, not exceeding six months, to vacate the residence.
85. Hired aecommodation-(l) In special case, subject to the availability of fund, the Board may provide accommodation to its employees in houses obtained on lease at the following ceiling, namely :-

	For employees drawing			Maximum rent	At other
	basic pay			In towns of Dhaka, Narayanganj, Chittagong,. Khulna and Rajshahi.	places
	Taka		Taka	Taka	Taka
	3,000			2,500	2,000
	2,850			2,000	1,600
Between	2,001	and	2,849	1,500	1,200
Between	1,501	and	2,000	1,200	1,000
Between	1,200	and	1,500	900	720
Between	901	and	1,199	550	450
Between	650	and	900	375	300

Houses shall be hired in the name of the organisation concerned, and in no case the rent shall be paid in cash or by cheque to the employee concerned.Note-The employees provided with accommodation under this shall be liable pay the rent and other charges under rules 76 and 79.

• Where residential accommodation is provided to an employee (irrespective of whether it is hired or owned by an organisation) it shall be unfurnished and no furniture, curtain, etc. shall be supplied. The owner shall pay municipal taxes and other taxes. The occupant shall pay charge for gas, electricity and water. No Chowkider, Mali, Cook, etc.; shall be provided by the organisation at the residence of any employee.

• Electricity charges-(t) An employee shall pay electricity charges for his domestic consumption only for his residence at 50 % concession rate of the normal charge provided he himself is the consumer to a limit of 350 units – consumption per month.
  House rent allowance-(1) Employees who are eligible for residential accommodation but have not been provided with such accommodation and the employees who’ are not eligible for residential accommodation will be paid house rent allowance at the following rates per month, namely :-
• A person who is provided with residential accommodation by the ‘Board shall not be entitled to house rent allowance under this rule.

• The Board may, by specific order, allow the employees of the Power Station and other vital installations free electricity consumption in their residences provided by the Board.