The Societies Registration Act, 1860
THE ALLIANCE FRANCAISE OF DACCA
- In these presents, unless the context otherwise requires, the terms and expressions hereinafter used shall have the meanings herein below defined :
“Society” means the Alliance Francaise of Dacca;
“Executive Committee” means the Executive committee for the time being.
“President” means the President for the time being of the executive Committee who shall also be deemed to be the president of the Alliance Francaise of Dacca and includes a temporary President.
“Secretary” and “Treasurer” mean respectively the Honorary or other Secretary and the Honorary or other Treasurer for the time being and include persons jointly appointed to such offices and way person or persons temporarily appointed to perform the duties of the Secretary and / or of the treasurer respectively.
“Member” means a member of the Society who is entitled to exercise all the rights and privileges of his membership.
“Month” means English calendar month.
Words importing the masculine gender only include the feminine gender.
- There shall be the following classes of members of the Society, namely
Ordinary Members Founder Members Live Members Patrons
Honorary Members Student Members
The Executive Committee may create other classes of members either permanent or temporary.
- A person desiring to become a member of the Society shall send to the Secretary a written application duly filled in and specifying the class of membership desired and signed by the applicant and by to members of the Society as propose and seconder respectively. Along with his application for membership the applicant shall pay the subscription applicable to the class of membership which he desires.
- The Secretary shall place the application for membership before the Executive Committee for decision but in the event of there being three negative votes the application shall be rejected, otherwise the applicant shall be declared elected. In the event of the application being rejected the subscription already paid in accordance with Article 3 above, shall be refunded. The voting by the Executive Committee shall be by secret ballot.
- An ordinary Member shall pay an annual subscription of Rs. 12/- which shall be payable with one month of receipt by the member of a demand for payment, except as provided in Regulation 3.
- Any person elected as a member of the Society who during the first year of the Society’s existence pays in a single payment the sum of 100 shall be deemed to be a Founder Member and shall not be liable to pay any annual subscription thereafter.
- Any person elected as a member of the Society who pays in a single payment at any one time the sum of Rs. 200 shall be deemed to be a Life Member and shall not be liable to pay any annual subscription thereafter.
- Any person elected as a member of the Society and who is invited by the Executive Committee to become a Patron of the Society and who pays in a single payment the sum of Rs. 500 shall be deemed to be a Patron and shall not be liable to pay any annual subscription thereafter.
- The following persons shall be eligible to become Honorary Members:-
- Any person whom the Executive Committee consider to be eminent by reason of his learning, attainments or position or who has rendered or in the opinion of the Executive Committee is capable of rendering service to the Society and whom the Executive Committee invite to become an Honorary Member,
- Any person visiting Dacca whom the Executive Committee invite to become an Honorary Member or whose application to become an Member is acceded to by the Executive Committee.
Persons coming within clauses (b) and (c) of this Regulation shall be eligible for honorary membership for an initial period not exceeding three months but the period of such membership may be extended by the Executive Committee for a further period or periods not exceeding six months.
An Honorary Member shall not be liable to pay any subscription whatsoever.
- Any person elected as a Student Member of the Society shall pay by way of subscription such amount or amounts as may be decided by the Executive Committee from time to time.
1 l. If any member shall fail to pay his subscription within the time stipulated for his particular class of membership the Secretary shall send a letter to such member requesting payment and if payment is not made within one month thereafter the member in default shall cease forthwith to be a member of the Society and the Secretary shall notify him accordingly. Provided however that the Executive Committee may restore him to membership on his paying the subscription in arrears.
- Every person becoming a member of the Society (of whatever class) shall be deemed to have agreed to accept and be bound by the Regulation, Rules and Bye-Laws of the Society from time to time in force.
- A member shall cease to be a member of the Society in any of the followings ways (a) If by notice in writing sent to the Secretary of the Society he resigns. (b) Under the provisions of Regulation 11. (c) If he is adjudicated an insolvent.
- If he is found guilty by a competent tribunal of an offence involving in the opinion of the Executive Committee gross misconduct.
- If he is expelled by a resolution passed by a majority of not less than two-thirds of the members of the Executive Committee present and voting at a meeting specially convened for that purpose.
- The Secretary shall maintain a Roll of Members according to their respective classes.
- An Ordinary General Meeting of the society shall shall be convened and held once in each year as such place and on such date and at such time as shall be determined by the Executive Committee.
- The purpose of an Ordinary General Meeting shall be – –
- To receive, consider and pass the Accounts of the Society and the Report of the Executive Committee which shall be submitted to the Meeting :
- To elect or re-elect persons to be members of the Executive Committee for the ensuing year;
- To appoint auditors for the ensuing year;
- To discuss the general work and policy of the Society;
- To transact any other business which the Executive Committee or any member of the Society may wish to place before the meeting,
No member of the Society shall be entitled to move any resolution under this clause unless a copy of the proposed resolution shall have been sent to the Secretary of the Society fourteen days at least before the date of the meeting.
- An Extraordinary General Meeting of the Society may be convened at any time by the Executive Committee for the transaction of any business and shall be convened by the Executive Committee upon receipt of a requisition in writing signed by ten members (other than Honorary Members) f the Society specifying the object of the Meeting. If the Executive Committee do not within twenty-one days from the date of receipt of the requisition proceed to call an Extraordinary General Meeting for the objects specified in such requisition to be held within sixty days from such date the requisition may themselves convene such Extraordinary General Meeting to be held within sixty days from such date.
- Twenty-one days’ notice at least, specifying the place and day and hour of the Meeting, and in the case of any Extraordinary General Meeting, the nature of the business to be transacted, shall be sent by post to each member who has registered with the Society an address in Pakistan. Provided that the inadvertent omission to send a notice or the nonreceipt of such notice by any member shall not invalidate any resolution passed or proceedings held at such Meeting.
- The President of the Society shall preside at every General Meeting. If he shall be absent or unwilling to act the members present shall elect a Chairman of the Meeting.
- The Chairman may with consent of a majority in number of the members present adjourn any Meeting from time to time and from place to place, but no business shall be transacted at any adjourned Meeting other than the business left unfinished at the Meeting from which the adjournment took place.
- Ten members present in person shall form a quorum.
- In the case of an Ordinary General Meeting or an Extraordinary General Meeting, if within half an hour from the time appointed for the holding of the Meeting a quorum is not present, the Meeting shall stand adjourned to the same day of the following week at the same time and place, and if at such adjourned Meeting a quorum is not present within fifteen minutes from the time appointed for holding the Meeting, the members present shall constitute a quorum.
- At any General Meeting every question shall be decided by a show of hands and a declaration by the Chairman that a resolution has been carried, and an entry made to that effect in the Minute Book, shall be sufficient evidence of the fact, without proof of the number or proportion of the votes recorded in favour of or against such resolution.
- Voting at a General or at an Extraordinary General Meeting may be given either personally or by proxy. Every member shall be entitled to one vote and in the case of equality of voting the Chairman shall be entitled to a second or casting vote.
- Until otherwise determined by the Society in General Meeting the Executive Committee shall consist of not more than ten and not less than five members of the Society and shall constitute the governing body of the Society for the purposes of the Societies Registration Act, 1860. The control and super–vision of the affairs of the Society shall be vested in the Executive Committee who may exercise all the powers (including borrowing powers) of the Society subject to the provisions of these Regulations and may from time to time delegate any or all of such powers (other than the powers to borrow) to any Sub-Committee constituted under the Regulations, Rules and Bye-Laws of the Society form time to time in force. Any delegation of powers may be revoked,
- The members of the Executive Committee shall elect the President from amongst themselves.
- The Executive Committee ay meet together for the despatch of business adjourn or otherwise regulate its meetings and proceedings as it thinks fit. The Executive Committee shall meet at least once in every three months. The quorum necessary for the transaction of business by the Executive Committee shall be four.
- Any member of the Executive Committee who shall absent himself without good reason from three consecutive meetings of the Executive Committee shall be deemed to have vacated his office.
- Each member of the Executive Committee shall have one vote and in the case of an equality of ” votes the Chairman of the meeting shall have a second or casting vote_
- It shall not be necessary to give notice of a meeting of the Executive Committee to any member who is absent from East Pakistan.
- At the first Ordinary General Meeting of the Society and at the Ordinary General Meeting of every subsequent year the members of the Executive Committee shall retire from office but shall be eligible for re-election.
- No person who is not a member of the Society shall be eligible for election to the Executive Committee and neither shall an Honorary Member be so eligible.
- A candidate for election to the Executive Committee shall be proposed by two members of the Society and such proposal shall be notified to the Secretary at least fourteen days before the holding of the Ordinary General Meeting of the Society,
- The Executive Committee may co-opt any member of the Society to fill any vacancy which may arise in the Executive Committee.
- If for any reason an Ordinary General Meeting is not held at the due date for the holding thereof, the members of the Executive Committee shall continue to serve until the next Meeting is held.
- The Executive Committee shall appoint from amongst their number an Honorary Secretary and an Honorary Treasurer who shall carry out such instructions and duties as may be given or assigned to them by the Executive Committee.
- The Executive Committee may at any time also appoint a paid Secretary and / or Treasurer.
- The Executive Committee may from time to time determine the person or persons by whom cheques shall be signed or endorsed on behalf of the Society in any banking account of the Society operated upon.
- The Executive Committee may also determine by whom and in what manner any deeds, documents and instruments of whatever nature shall be signed or executed on behalf of the
- The Executive Committee may also by resolution nominate or appoint any person or persons to hold property belonging to or intended to be acquired by the Society as a trustee or trustees on behalf of the Society and may authorize him or them to sign, execute and register any deeds, documents or instruments on their behalf 41. The Executive Committee may appoint any person or persons or corporate body to be the constituted attorney or attorneys of the Society for any purpose or purposes.
- The proceedings of all meetings of the Executive Committee shall be recorded in a Minute Book and the minutes signed by the Chairman or by the Chairman of the next meeting and shall ‘ be deemed to be a true record of the business transacted at that meeting.
- The Executive Committee may appoint Committees and / or Sub-Committees for any purpose whatsoever consisting of such number of members of the Society as the Executive
- Committee may think fit and may delegate to any such Committee or Sub-Committee such of the powers of the Executive Committee as the latter may see fit.
- Any such Committee or Sub-Committee shall in exercise of the powers delegated to it, conform to any relative rules or bye- laws that may from time to time be made by the Executive Committee. The meetings and proceedings of any such Committee or SubCommittee shall be governed by the provisions herein contained for regulating the meetings and proceedings of the Executive Committee so far as the same are applicable thereto and are not superseded by any rule or bye-law made by the Executive Committee. The quorum of any such Committee or Sub-Committee shall be determined by the Executive Committee at the time of appointing the same.
- The Seal of the Society shall not be used except in pursuance of a resolution passed by the Executive Committee.
- Until otherwise determined by the Executive Committee a document to which the seal of the Society is affixed shall be signed on behalf of the Society by any three members of the Executive Committee.
- Unless otherwise directed by the Executive Committee all banking accounts, deposits and other investments shall be opened, kept and made in the name of the Society.
- The Executive Committee shall have the management of funds of the Society and shall have power to invest, lend or otherwise deal with the same and to vary investments from time to time and to incur or sanction such expenditure as it may think necessary and proper.
- The Executive Committee shall have power to borrow money for the Society upon such terms as to security and rate of interest of otherwise as the Executive Committee shall decide.
- The Executive Committee shall cause true accounts to be kept of all sums of money received and expended by the Society and of all matters in respect of which such receipts and expenditure take place and of the assets credits and liabilities of the Society.
- The Accounts of the Society shall be audited once in each year by such person or persons as may be appointed annually by the Society at the Ordinary General Meeting.
- The Executive Committee shall cause to be filed in the office of the Register of Joint Stock Companies in Chittagong once in every year within fourteen days after the day on which the Ordinary General Meeting of the Society is held a list of the names, addresses and occupations of the members of the Executive Committee as required by the Societies Registration Act, 1860.
- These Regulations may be amended by any General Meeting of the Society by a resolution passed by a majority of not less than two-thirds of the members preterit thereat and voting provided that the amendment shall have been proposed in writing and circulated to all members of the Society at least twenty-one days in advance of such General Meeting. Such amendments may be accepted by the General Meeting with or without modification.
- Rules and Bye-Laws not being inconsistent with these regulations may from time to time be made, altered, or rescinded by the Executive Committee.
- Every member shall register with the Society an address in Pakistan for the purpose of giving notices to him. A member who has not registered such an address shall not be entitled to receive any notice from the Society.
- Service of every notice given by or on behalf of the Society shall in any event be deemed to have been effected at the expiration of three days from the date on which it is posted to or delivered at the registered address of the member.