FIXATION OF SENIORITY
- Seniority on first appointment.-Seniority on first appointment shall be as under :-
- where the appointment is made on the recommendation of a Selection Committee, the seniority shall be fixed by the Selection Committee on the merit of the candidates, and the seniority thus fixed shall be taken as the seniority in the cadre provided the candidate or candidates joined within the time limit given in the appointment order and, where no such time limit is give a, within 21 days from the date of issue of the order;
- where only one person is appointed to a post his seniority shall be determined on the basis of his appointment to the post. The seniority of thy candidate who could not join within the time limit mentioned in clause (a) shall also be counted from the date of joining.
- Seniority on transfer.-Employees who have been transferred from one Directorate or Office to another Directorate or Office shall carry their seniority as from the date of joining their first appointment in the cadre.
- Seniority on promotion.-(1) Seniority on promotion shall take effect from the date of issue of the promotion order or from the date mentioned in such order.
(2) The seniority of the employees promoted simultaneously shall be determined on the basis of merit recorded by the Selection Committee.
- -No claim for appointment or promotion of an employee based on the seniority determined according to these rules shall be entertained in such a way to affect adversely on appointment or promotion already made before these rules come into force.
- Promotion in certain cadres.-(l) Posts in the cadre of Chief Engineers, Additional Chief Engineers and Superintending Engineers and Directors, Additional Directors and posts with equivalent time-scales of pay and such other posts as may be specifically notified as such by the Board, from time to time, shall be treated as selection posts and shall be filled in by promotion from the immediate lower cadre
- Posts in the cadre of Executive Engineers, Deputy Directors and other equal ranks may be filled in by promotion from the immediate cadre.
- Nothing in this rule shall affect the powers of the Board to fill in special cases, any post by appointing thereto any person on contract or on deputation from Government service.
- Criteria for promotion.-Promotion from a lower post to a higher post shall be based on the following criteria, namely :-
- for promotion to selection post outstanding merit shall be the sole criterion, seniority in the cadre being taken into consideration in the cases of indistinguishable merit only;
- for promotion to other posts, merit-cum-seniority shall be the criterion. All promotions up to the ranks of Superintending Engineer and Director shall be subject to the examination and test provided in sub-rule (1) of rule 8.
- Promotions to the posts in Class III in the offices under the direct control of the Chairman and Members of the Board and the Directorates under them in the headquarters shall be given by the Director (Personnel) with the approval of the Member (Administration) and on the recommendation of the appropriate Selection Committee.
- Promotion to the posts in Class II and above shall be given by the Board on the recommendation of the appropriate Selection Committee.
- In case of transferred Government servants, no promotion shall be given effect to without the previous approval of the Government
Note.-In consideration of the specialised nature of jobs, the promotions to the posts of Grid Station Operator, Shift-Supervisor, Foremen ‘C’ Foremen ‘D’ and Welder ‘D’ in Class II shall be given by the Chief Engineer concerned on the recommendation of the appropriate Selection Committee.
- Seniority and promotion of employees of different Grades.-(l) The seniority list of all employees from Grade X to VIII belonging to the offices under the jurisdiction of the Chief Engineers, except the seniority list of Grade-
VIII employees of Accounts, Audit, Finance and Revenue (Commercial Operation) Cadre irrespective of their place of posting shall be prepared and maintained in the offices of the respective Chief Engineers on the basis of their grade and cadre. Promotion up to Grade VII shall be given by the Chief Engineers on the basis of that seniority list in accordance with existing rules.
- In case no suitable employee, is available or is found fit for promotion to a post under the jurisdiction of any Chief Engineer, service particulars of similar employees under jurisdiction of other Chief Engineers may then be collected through circular and, thereafter, promotion may be given as per existing rules.
- The seniority list of all employees from Grade X to Grade VIII belonging to the offices under direct control of the Chairman and Members of the Board, and office (if any) outside the jurisdiction of the Chief Engineers, shall be prepared and maintained in the Directorate of Personnel of the Board on the basis of their grade and cadre. Promotion up to Grade VII shall be given by the Directorate of Personnel on the basis of that seniority list in accordance with existing rules with approval of the, Member (Administration.)
- The Seniority list of the employees from Grade VII and above and the seniority list of employees of Accounts, Audit, Finance and Revenue (Commercial Operation), Cadre of Grade VIII irrespective of their place of posting under the Board shall be prepared and maintained centrally in the Directorate of Personnel on the basis of their grade and cadre.
- Promotion to the posts III Grade VI and above and in case of Accounts, Audit, Finance and Revenue (Commercial Operation) from Grade VIII to above shall be given by the Directorate of Personnel on the basis of the seniority list mentioned in sub-rule (4) in accordance with the existing rules with the approval of the Member (Administration) of the Board as the case may be
- For the purpose of sub-rules (4) and (5) the non-technical posts shall be divided into fol1owing five cadres On the basis of different types of work in the offices under the Board, namely
- General Administration, which shall consist of the employees of (i) Central
Secretariat of the Board, (ii) Directorate of Personnel, (iii) Directorate of Estate and Transport, (iv) Directorate of Labour Welfare, (vi) Kaptai Academy, (vii) The field officers engaged in general administration, and (viii) Those Directorates which are not illc1uded in the four services mentioned below.
Note-:-In the Directorate of Security and Intelligence, there is provision for direct appointment of officers in Grade VI from amongst the experienced, retired personnel of the Armed forces and, Police forces and similarly persons having Diploma in Journalism or persons havi1Jg experience in the line, are’ appointed in the Directorate of Public Relations. In case the employees in Grade VII of the aforesaid Directorates do not possess the special qualifications mentioned above, the case of their promotion will be considered along with the employees in, Grade VII belonging to the Administrative Service.
Similarly, if the e”1ployees belonging to the general Administration Service are found to possess the special qualifications mentioned above, they will equally be considered along with the departmental employees of the Directorate of Security and Intelligence and the Directorate of Public Relations for the purpose of promotion.
- Finance, Accounts, Audit and Revenue (Commercial Operation) which shall consist of the employees of-
- Directorate of Finance,
- Directorate of Accounts,
- Directorate of Audit,
- Directorate of Revenue (Commercial Operation, and
- Other offices engaged in similar work.
- Security and Intelligence which shall consist of the employees of-
- Directorate of Security and Intelligence, and (ii) Other offices engaged in similar work.
- Clearance and Movement and Electrical Equipment which shall consist of. the employees of-
- Directorate of Clearance and Movement,
- Directorate of Electrical Equipment,
- Directorate of Purchase, and
- Other offices engaged similar work.
- Public Relations which shall consist of the employees of (i) Directorate of Public Relations, and
(ii) Other offices engaged in similar work.
- Cadres of technical posts in certain ranks;-There shall be the following cadres for the technical posts in the ranks from Assistant Engineers to Superintending Engineers and similar other ranks, namely:-
- Generation and Transmission (Operation and Maintenance), and (b)
Deve1opment, Distribution, Sales and all other technical posts not included in clause (a).
Note-The Diploma holders shall be recruited to the posts of Sub-Assistant Engineers as feeder service in different cadres and the percentage of vacancies reserved for Diploma holders in the rank of Assistant Engineers shall be as fixed by the Government from time to time.
- Change of cadre: (l) The Board may, in exceptional circumstances, in the interest of its work, permit an employee to change from one cadre to another cadre.
- The Board may; in the interest of its work, transfer an employee from a post in one cadre to a post of equal rank and status in another cadre.
FIXATION OF ‘PAY
- Pay-An employee while on duty shall draw the pay attached to his Post, as fixed from time to time,’ and while on leave shall draw the salary as regulated under Chapter IX of these rules.
- Initial Pay (1) The initial pay of an employee on first appointment shall, subject to sub-rule (5) of rule 284, be the minimum, of the time-scale of pay of the post to which he is appointed.
(2) The initial pay of an employee appointed on promotion shall be fixed at the stage of the time-scale of pay of the, new post which is next above his basic pay including personal pay of the old post:
Provided that if an employee has previously worked in the same post, or a regular post on the same time-scale of pay the initial pay shall not be less than the basic pay which he drew on the last occasion, and he shall count for increment the, period during which he drew that pay on such last and any previous occasion.
28 •. Annual increment-(1) The annual increment in the time scale of pay shall be drawn as a matter of course, unless it is withheld or forfeited by the, competent authority as punishment under chapter XVII of these rules. If the increment is withheld, the withholding authority shall state the period for which it, is withheld.
- Increments shall automatically stand withheld on account of failure to pass a compulsory departmental examination within the period prescribed under Chapter XX of these rules and shall not be granted unless it is shown to the satisfaction of the Board that the failure to pass such an examination was due to circumstances beyond the employee’s control on successful completion of such an examination he shall get the due increment in the time-scale of pay.
- Where, on efficiency bar is prescribed in a time-scale of pay the increment next above the bar, shall not be given to an employee without the sanction of the competent authority. Such sanction shall be based not on the mere absence of an unsatisfactory report out on the positive statement of the reporting officer that the service of the employee concerned has been such as to justify the crossing of the Bar.
- The conditions under which service counts for increments in the time-scale- of Pay of the post held by an employee are as under:-
(a) duty in the post; (b) service in another post, whether in substantive or officeating capacity or on deputation ;
- leave other than extraordinary leave;
- If an employee after officiating in a higher post is reverted to a lower post, the period of service in the higher post shall count for increments in the lower post; and
- when two posts are on identical time scales of pay it should be held that the duties and responsibilities of the posts, are not very different in nature irrespective of the fact whether the pay of the posts is borne in the regular or work-charged establishment or is paid from contingency and the duty rendered in any such post shall be allowed to count towards increment.
- An employee may, in the case of first appointment in recognition of special qualifications or experience, and in other cases, in recognition of outstanding performance or merit, be granted one or more advance increments in a time-scale of ray with the prior approval of the Board.
- When a competent authority orders, under Chapter XVII of these rules, the reduction of an employee to a lower post such authority may allow him to draw any pay, not exceeding the maximum pay of the latter post, which it may think proper.
- When a competent authority withholds an increment or orders stoppage at an efficiency bar as a measure of penalty under Chapter XVII of these rules such authority shall state the period for which such penalty shall remain operative.
ALLOWANCES AND HONORARIUM
- Compensatory allowance, etc-(1) An employee shall draw the compensatory allowance attached to a post so long he holds that post and shall cease to draw it when he vacates the said post. The compensatory allowance shall also be admissible during the leave including leave preparatory to retirement.
- The house rent support may be drawn during temporary transfer for a period not exceeding four months provided the authority ordering the transfer certifies in the order that the employee is likely to return to duty to the same station on expiry of such transfer. The house rent support may also be drawn during leave preparatory to retirement.
- Honorarium-(1) The competent authority may grant an honorarium to an employee for work performed which is occasional in character and either so laborious or of such special merit as to justify a special reward. The work should be undertaken with the prior consent of the competent authority and the amount should, where possible, be settled in advance.
- The competent authority may, on a casual or intermittent basis, and under such conditions as it may prescribe, allow any of the employees, in individual cases or class of cases, to accept from a Government department or a semi-Government organisation or any other organisation sponsored by the Government a fee for work done or service rendered by him to such department or organisation.
- Overtime allowance-Overtime allowance for extra hours of work shall be allowed by the controlling officer at such rates as may be prescribed by the Government to the employees when required to work beyond the normal working hours In operation, maintenance and repairing of power plants, transmission and distribution lines, sub-stations and other allied installations as well as other works connected with them. The total overtime working hours shall not exceed eight hours in a week; this limit may be relaxed in case of emergency with the consent of concerned Member of the Board.
- Shift duty allowance-The employees, when required to work regularly on rotating shift, ‘shall be allowed shift duty allowance at such rates as may be prescribed by the Government.
COMBINATION OF APPOINTMENT
- Additional allowance for combination of appointment-When an employee is assigned to perform duties of another post, in addition to his own duties he may be allowed additional allowance on the following terms and conditions namely:-
- there shall be a formal order of the competent authority for holding the additional post ;
- no additional allowance shall be allowed for holding an inferior post;
- no additional allowance shall be allowed when the period of dual charge is less than 3 weeks ;
- for holding additional charge of another post the employee shall draw the pay of his own post plus an additional 20 % of his pay as charge allowance subject to a maximum of Taka 200.00 per month;
- an employee may be allowed by his appointing authority to hold current charge of an additional post for a period not exceeding one month. If for exigencies, such period is required to be extended. prior approval of the Board shall be obtained. But the period of holding current charge by an employee shall, in no case exceed three months.
CHAPTER VIII JOINING TIME
- Joining time-Joining time may be granted to an employee to enable him-
- to join a new post to which he is appointed on transfer or on promotion while on duty in his old post; or
- to join a new post on return from leave, other than extraordinary leave without, pay.
- Pay during joining time-(l) Joining time shall be regarded as on duty during joining time under rule 34 an employee shall be entitled to the pay of his old post.
(2) An employee who does not join his post within his joining time shall not be entitled to any pay or leave salary on the expiry of joining time. Unauthorised absence from duty shall be treated as misconduct under Chapter XVII of these rules.
- Period of joining time-(1) The joining time admissible to an employee whose transfer does not involve a change of residence from one station to another is one day only, a holiday counting as a day for this purpose, provided if there be more than one holiday he should join immediately after the holidays.
- In the case of transfer involving a change of residence from one station to another, a period of six days shall be allowed for preparation and another period, subject to a maximum of four days, shall be allowed to cover the actual journey calculated as under:-
- a) journey by rail…………………….. one day for each 250 miles or any longer time actually occupied in the journey.
(b) journey by river or coastal steamer…….. one day for each 50 miles or any longer time actually occupied in the journey;
- journey by air……………………………… actual time in transit ;
- journey by motor car or other………… one day for each 80 miles. or any longer conveyance plying for for public hire. time actually occupied in the journey ; and
- journey by other means…………………. one day for each 15 miles.
- Travel by road not exceeding 5 miles to or from a railway or steamer station at the beginning of the journey shall not count for joining time.
- Sunday or holiday shall not count as a day for the purpose of calculation of the joining time under sub-rule- (2).
- The competent authority may, in the exigency of service, curtail,’ or in any special case, extend the period of joining time admissible under this rule.
- By whatever route an employee actually travels, his joining time shall, unless the competent authority for special reasons orders otherwise, be calculated with reference to the shortest route which travellers commonly use.
- Leave in transit.-If an employee takes leave while in transit from one post to another, the period which has elapsed since he handed over charge of his old post shall be included in his leave, unless the leave is taken on medical certificate. In the later case, he may be allowed joining time in addition to leave.
Note-For the purpose of joining the competent authority means the transferring authority.
- Kinds of leave.-(l) The following kinds of leave shall be admissible. it o an employee, namely :-
- leave on average pay ;
- leave on half-average pay;
- extraordinary leave without pay;
- special disability leave;
- quarantine leave;
- maternity leave ; and
- study leave.
- Leave other than special disability leave and study leave admissible under these rules may be granted to an employee by the competent authority and may be allowed in combination with Sundays and holidays
Note-The competent authority in this sub-rule, for the purpose of granting leave, shall be as follows, namely :-
- in respect of all Class III and Class IV employees
- in respect of all Class II officers and Class I officers in the rank of Assistant Engineer.
- in respect of Class I officers in the rank of XEN or Deputy Director and other officers of equal rank.
- in respect of Superintending Engineers or Directors and officers of higher rank.
- Leave on average pay-(l) Every regular employee shall earn leave on average pay at the rate of one-eleventh of the period spent on duty. The amount of leave on average pay that may be taken at one time shall not exceed four months. This limit may be raised to six months when the leave is taken for the purpose of pilgrimage or education or rest and recreation outside Bangladesh or in the case of leave preparatory to retirement and to twelve months when the leave is taken on medical ground.
(2) The casual employees shall earn leave on average pay at the rate of one-twenty second of the period spent on duty and the maximum that may be accumulated shall be one month and a half which such an employee may be allowed to enjoy at a time.
- A regular employee, if denied for the exigency of work to avail the leave he applied for which he earned, may be allowed to draw leave salary in exchange of the leave not exceeding one month in two, years in addition to his usual monthly salary for the period of leave. The period for which such leave salary is paid shall be debited to his leave account as leave availed.
- Leave on half-average pay- (1) Every regular employee shall earn leave on half-average pay at the rate of one-twelfth of the period spent on duty and accumulation of such leave shall be without limit.
- The casual employees play be allowed leave on half-average pay at the rate of 15 days for each completed year of service, the limit of accumulation of such leave shall be 45 days.
- Leave on half-average pay may, on production of medical certificate, be converted to leave on average pay at the rate of one day of leave on average pay for two days of leave on half-average pay upto a maximum of’ twelve months on average pay.
- Leave of a casual employee-A casual employee on being appointed to a regular post in continuation of previous service in a casual post shall be permitted to carryover any balance of his accumulated leave.
- Leave of a re-employed Government servant-A Government servant reemployed after retirement shall for the purpose of leave, be treated as a temporary employee and his leave shall be regulated in accordance with rules and orders made by the Government.
- Granting of leave not due-Except in the case of leave preparatory to retirement, leave not due may be granted to a regular employee on half – average pay upto a maximum of twelve months during whole service period, if it is on medical certificate, on condition that such leave shall be accounted for in the account of his leave on half-average pay which may accumulate subsequently in terms of sub-rule (1) of rule 40.
- Extraordinary leave-(1) Extraordinary leave for which no leave salary is admissible may be granted to an employee when no other leave is admissible or other leave is admissible but the employee applies in writing for the grant of extraordinary leave.
(2) Extraordinary leave may be granted upto a maximum of one year to a regular employee and upto a maximum of six months ot a casual employee on any one occasion. In case of illness, the production of medical certificate or the recommendation of Medical Board, constituted under rule 46, shall be necessary. The Board may under special circumstances extend the extraordinary leave beyond the abovementioned limits.
Note-No leave can be claimed as a matter of right. In the interest of the work of the Board leave applied for may be refused.
- Special disability leave.-(l) Special disability leave may be granted by the Board on the recommendation of Medical Board, constituted under rule 46, to an employee who is temporarily disabled by injury inficted or caused in, or in consequence of, the due performance of his official duty, or in consequence of his official position.
- Such leave shall not be granted unless the disability manifested itself within three months of the occurrence to which it is attributed, and the person disabled acted with due promptitude, in bringing it to notice: Provided that if the competent authority is satisfied as to the cause of the temporary disability, such leave may be granted in cases where the temporary disability manifested itself more than three months after the occurrence of its cause.
- The period of leave granted shall be such as is certified by a Medical Board to be necessary. It shall not be extended except on the certificate of a Medical Board, and shall in no case exceed twenty-four months.
- Such leave may be combined with any other kind of leave.
- Such leave may be granted more than once if the temporary disability is aggravated or reproduced in similar circumstances at a later date but not more than twenty-four’ months of such leave shall be granted in consequence of anyone disability.
- Such leave shall be counted as duty for gratuity only but shall not be debited against the leave account.
- Leave salary during such leave shall be equal to-
- Average pay, for the first four months of any period of such leave including a period of such leave granted under sub-rule (5) and
- half-average pay, for the remaining period of any such leave.
- Application of his rule may be extended to an employee who is temporarily disabled by injury accidentally incurred in, or in consequence of, the due performance of his official duties or in consequence of his official position, or by illness incurred in the performance of any particular duty which has the effect of increasing his illness or injury beyond the ordinary risk attaching to the post which he holds.
- Medical Board-A Medical Board for making recommendation to grant extraordinary leave and special disability leave shall be constituted by the competent authority as under:-
- for Class I and Class II employees, such Board, shall comprise of at least two medical practitioners of minimum status of a Civil Surgeon. The Chairman of such Board shall not be below the status of Professor of a Medical College;
- for Class III employees, such Board shall comprise of at least two medical practitioners. The Chairman of such Board shall not be below the status of a Civil Surgeon; and
- for Class IV employees, such Board shall comprise of at least two medical practitioners. The Chairman of such Board shall not be below the rank of an Assistant Surgeon.
- Quarantive leave-Quarantine leave is the leave of absence from duty necessitated by the order not to attend office in consequence of the presence of infections diseases in the family or household of an employee, Such leavemay be granted by the Head of the office on the certificate of a Medical or Public Health Officer for a period not exceeding 21 days or, in exceptional circumstances, 30 days Any leave necessary for quarantine purposes in excess of this period shall be treated as ordinary leave. Quarantine leave may also be granted where necessary, in continuation of other leave subject to the maximum amount of leave admissible under this rule. An employee on quarantine leave is not treated as absent from duty and his pay is not intermitted.
Note-This rule shall not apply where an employee himself is infected by infections disease.
- Maternity leave-(1) Maternity leave on full pay at the rate she was drawing at the time of taking leave m3.Y be granted by the competent authority to a female employee for a period which may extend upto the end of three months from the date of its- commencement or to the end of six weeks from the date of confinement, whichever is earlier. Such leave shall not be debited against the leave on average pay or half-average pay.
- Leave admissible under rule 39 or 40 may be granted in continuation of maternity leave if the request for such leave is supported by a medical certificate.
- Leave preparatory to retirement-An employee who is required to retire from service on completion of fifty-seventh year of age or due to optional retirement as provided in sub-rule (2) of rule 149 shall be entitled to leave for six months on full pay and six months on half-average pay, if sufficient leave is available at his credit, and the period of such leave may extend beyond the date of his retirement but not beyond fifty-eight year of age, if he proceeds on such leave one day before the date of his retirement. His final retirement from service shall take effect on the expiry of the leave. The period of leave preparatory to retirement shall be counted towards service benefits for all purposes
- Study leave-(1) Study leave on half-average pay, not debitable to leave account, for a period not exceeding twelve months may, in special cases, be granted by the Board to a regular employee to enable him to study scientific, technical or similar problems or to undergo special courses of instruction considered useful for hi s services under the Board.
- The grant of study leave is not intended to meet the cost of an employee deputed to other countries at the instance of the Board, either for the performance of special duties imposed on him or for the investigation of specific problems connected with hi s technical duties. Such case shall be treated as his normal duties.
- When an employee has been granted a definite period of study leave and finds subsequantly that his course of study and examination will fa11 short of the sanctioned period of leave, the Board may, in such special case, grant him extension of the study leave for a period not exceeding one year to cover up the shortfall.
- Study leave may be granted in combination with leave on full or average or halfaverage pay or with the extraordinary leave without pay, but in no case the total leave so granted should exceed two years at a time.
Note-(l) At the time of applying for study leave, the employee must submit in detail the course and period of study he is going to undertake.
(2) On return to duty after completion of the course of study, the employee must submit a certificate from the Institute concerned indicating the result of the course of study.
- Leave procedure-(l) The leave account of Class I and Class II employees shall be maintained in Form No.5, in duplicate, one in the Controlling Head Office concerned, and the other in the Directorate of Accounts.
- The leave account of Class III and Class IV employees shall be maintained in the Form specified in sub-rule (1) by the Head of Office concerned.
- All application for leave shall be in Form No.6.
- Leave may be sanctioned by the authority mentioned in sub-rule (2) of rule 38 on the recommendation of the officer under whom the employee, applying for leave, works, An officer not below the rank of Section Officer. Assistant Engineer or Accounts Officer may, in special circumstances, allow an employee working under him to proceed on leave, pending approval and format sanction of the leave by the competent authority. The officer concerned shall satisfy himself that the leave applied for is admissible.
- Leave at the credit of an employee shall lapse on the date of retirement provided he applied for the leave preparatory to retirement at least one month before the date of retirement. In such case the employee may be granted the leave preparatory to retirement up to the maximum limit of six months on average pay and another six months on half-average pay, if due subject to the following conditions, namely :-
- the employee shall proceed on leave preparatory to retirement at least one day before the date of retirement; and
- the leave preparatory to retirement- shall not exceed the date of attaining the age of 58 years in any case.
- Leave salary-(l) During leave on average pay, an employee shall be entitled to leave salary at a rate equal to the pay last drawn by him before commencement of such leave.
(2) During leave on half-average pay, an employee shall be entitled to leave salary at a rate of half of the pay last drawn by him before commencement of such leave.
- Combination of and recalling from leave-(l) Subject to the provisions of rules 39, 40 and 44, leave on average pay and on half-average pay and extraordinary leave without pay may be taken in combination.
(2) An employee on leave may be recalled to duty before expiry of the leave and, if recalled, he shall be treated on duty from the date on which he starts for the station for which’ he is ordered to return and shall be entitled to travelling allowance for the journey he takes in this behalf.