THE ELECTORAL ROLLS RULES, 1974

  1. Short tide and commencement.-(l) These rules may be called the Electoral Rolls Rules, 1974.
  • They shall come into force at once.
  1. -In these rules, unless there is anything repugnant in the subject or context,
  • “Act” means the Electoral Rolls Act, 1974;
  • “Form” means a   form  appended  to  these  rules  and  includes

translation thereof into any language;

  • “Publish” with its grammatical variations, means exhibition at a pace accessible to the public; and
  • “Section” means a section of the Act.
  1. Form, language and arrangement of electoral roll.- +[(1) The electoral roll for each electoral area for Muslim voters shall be in Form-1 and the electoral           roll       for each                       electoral         area        for non-Muslim           voters  shall  be  in

Form-VII:] 2[and the aforesaid forms shall contain the number of National Identity Card of each voter.]

  • It shall be prepared in the National language and shall be in such parts as may be directed by the C ommissioner.
  • The Commissioner may direct that the electoral roll of any

electoral area   specified by  him shall, in addition  to  the National  language, be

prepared in the regional language of that area.

  • Subject to any directions issued by the Commissioner, the names enrolled in the electoral roll of each electoral area or part thereof shall be numbered serially.
  1. Appointment of enumerators etc.-The Registration Officer shall, subject to the directions of the C ommissioner, appoint such number of enumerators and supervisors as may be necessary for carrying out the purposes of these rules.
  2. Information to be supplied by occupants of dwelling houses or owners of immovable property. -(1) The Registration Officer may, for the purpose of preparing or revising the existing electoral rollt, cause to be obtained a statement in Form II 1[or Form VIII, as the case may be] from persons ordinarily residing, or owning or possessing a dwelling house or other immovable property, in an electoral area.
  • Every statement referred to in sub-rule (I) shall be signed by, or

bear the   thumb  impression  of, the  head of  the  house-hold  or  of any  other

member thereof who is eligble to be enrolled in the electoral roll.

  • Every statement shall contain a certificate from the enumerator to the effect that the statement under sub-rule (I) was obtained after a personal (sit to the house and (so a certificate by the supervisor to the effect that the entries therein were verified or corrected in each statement after a house to house visit.
  • The draft electoral roll or the list of additions to, deletions from and   corrections of,   the  electoral  roll  for  the  time  being  in  force  for  the purposes of annual revision, shall not be published until the entries in the draft roll or the roll under revision have been verified to the extent of at least 10 per cent by a house to house visit by a person other than the persons obtaining and verifying the statement
  1. Statement of certain persons holding certain offices.–(1)

Any person referred   to in sub-section (3) or sub-section  (4) of section  7 may,

before such date as may be fixed by the C ommissioner, make an application in Form-III 2[or Form IX; as the case may be], for his or her enrolment to the Registration Officer of the electoral area in which he or she would have been resident if he or she were not in the service of Pakistan or the holder of a public office in another electoral area.

(2)    If the Registration Officer is satisfied that the person making the

application under sub-rule ( is ended to do so, he shall enroll as elector such person and his wife and such of his children as ordinarily reside with him in the electoral area as applied for by him.

  1. Preliminary publication.-As soon as may be, after the draft electoral roll for an electoral area has been prepared, the Registration Officer shall publish it in Form-I ‘[or Form VII, as the case may be], at his office and at such other place or places accessible to the public as the Commissioner may direct, together with a notice specifying the dates within which claims, objections or applications for correction shall be filed.
  1. Preliminary publication for annual revision of rolls.-For the purposes of annual revision, the Registration Officer may publish the electoral roll for an electoral area for the time being in force at his office and at such other place or places accessible to the public as the Commissioner’ may direct along with a list of additions to, deletions from and corrections of the electoral roll, together with a notice specifying the dates within which claims and objections shall be filed.

1[9. Forms of claims, objections and applications.-(1) Every claim for inclusion of a name in the electoral roll for Muslims shall be in Form-IV, every objection to any entry therein shall be in Form-V and every application for correction of any entry therein shall be in Form-VI

(2) Every claim for inclusion of a name in the electoral roll for non- muslims shall be in Form-X, every objection to any entry therein shall be in FormXI and every application for correction of any entry therein shall be in Form-XII.]

  1. Manner of lodging claims and objections.-(1) A claim or ob­jection shall be addressed to the Revising Authority of the electoral area con­cerned and shall either be presented to that Authority or to the Registration Of­ficer of the electoral area or to such other officer as may be designated in that behalf by the Commissioner or be sent by post to the Revising Authority.
  • A claim shall be signed by the person making it and shall, unless sent by post, be presented by the claimant himself or by any agent authorized by him in writing in this behalf.
  • No person shall prefer an objection to the inclusion of any name in the electoral roll unless his name is entered in that electoral roll [:]

[Provided that nothing in this sub-rule shall prevent a Muslim or a non-Muslim whose name is entered in an electoral roll of an electoral area from objecting to the inclusion of a name in the other electoral roll of the same area.]

  • The person claiming to be enrolled in the electoral roll of an electoral

area or objecting to the inclusion of any name in the electoral roll may furnish such proof alongwith 1[Form IV or Form-X or Form-V or Form-XI] as the case may be, as he may like to adduce in support of his claim or objection.

  • Where an objection is made to the inclusion in the electoral roll of any person whose name appears therein, such objection shall contain in respect of such person all the particulars required to be filled in the roll.
  • If any particular in any entry in the electoral roll is not correct, the person to whom the entry relates may apply to the appropriate Revising Authority for the correction thereof in Form-VI 2 [or Form-XII, as the case may be.]
  1. Rejection of claims and objections .-Any claim or objection not made within the period mentioned in section 10 or in the manner specified in these rules or made or presented by a person not entitled to make or present it shall be rejected.
  2. Register of claims and objections.-(1) A register of claims and objections shall be maintained by every Revising Authority or officer to whom claims and objections may be presented under sub-rule (1) of rule 10.

(2) The Revising authority shall also maintain in the Register mentioned in sub-rule (1) a record of the applications for correction received by it.

  • Except where a claim or objection or an application for correction is rejected under rule 11 or, being prima facie valid, is accepted under section 14 without further inquiry, the Revising Authority shall cause to be served

[(a) in the case of a claim, a notice in Form-IV (Part-II) or Form-X (Part-II), as the case may be, on the claimant or his agent;

  • in the case of an objection, a notice in Form-V (Part II) or Form-IX (Part- II), as the case may be, on the objector and a notice in FormV (Part-III) or Form-XI (Part-III), as the case may be, on the person to whom the objection relates; and
  • in the case of an application for correction, a notice in Form-VI (Part-II), or Form-XII, as the case maybe, on the applicant.]
  1. Service of notice. Every notice to be served on any person under rule 12 may be served either personally or by post.
  2. Inquiry into claims and objections.-(1) On the day fixed for the purpose, the Revising Authority shall hold a summary inquiry into each claim or objection or application for correction in respect of which it has issued notice under rule 12 and shall record its decision thereon.
  • While hearing a claim or objection or deciding an application for correction, the Revising Authority may, besides the claimant or the person objecting to any entry or the applicant for correction, hear such other person as desires to be heard in connection with the claim or objection or the application.
  • The claimant or the person objecting to any entry or the applicant for correction or any other person who is heard under sub-rule (2) shall not be entitled to any adjournment:

Provided that the Revising Authority may, if it so desires, adjourn the case to any other date.       .

  • The Revising Authority shall, after considering any verbal or written objection preferred, decide an application made under section 10 or 11, as the case may be, or an application made under section 13 by the Registration Officer.
  • The Revising Authority shall bring to the notice of the Registration Officer for correction of any clerical, printing or other error which it discovers in the electoral roll.
  1. Final Publication.-The Registration Officer shall, after making additions, deletions, modifications or corrections under section 16, publish in the manner provided in Form-I [or Form-VII, as the case may be], the final electoral roll at his office and at such other place or places accessible to the public as the Commissioner may direct.
  2. Preparation of electoral roll afresh.-(1) For the purposes of preparation of an electoral roll afresh under section 19, the procedure laid down for the preparation of electoral rolls shall be followed.

(2) An electoral roll as prepared afresh under sub-rule (1) shall, upon its

inserted vide SRO. 1139(I)/78, dated 24-9-78.

final publication, be deemed to be the electoral roll for the electoral area con­cerned and shall come into force immediately on such publication.

  1. Annual revision of electoral rolls.-(l) For the purpose of revising and correcting the electoral roll annually, the Registration Officer may, subject to such directions as the Commissioner may gve in this behalf, prepare a list of amendments to the electoral roll of an electoral area for the time being in force and the       provisions        of rules               4       to    7 shall, so far as            they are

applicable, apply in the case of such preparation of the list in the like manner as they apply in the case of the preparation of the electoral rolls.

  • When any such list of amendments to an electoral roll of an electoral area  has been so  prepared, such electoral roll for the time  being in force together   with  said  list  of amendments   shall  be published  in  the  like manner as provided under rule 15 and shall be deemed to be the electoral roll for that electoral     area,     and      the provisions               of rule   8                      to         14,  so   far as   they     are

applicable; shall apply to such rolls and to the list of amendments so prepared in the like manner as they apply in the case of orignal rolls:

1 [Provided that where the Commissioner is satisfied that it is not feasible to follow the procedure lad down under sub-rule (1) and sub-rule (2), he may direct that the electoral roll shall be revised in such manner as he may deem fit.]

  • When a list of amendments is prepared for an electoral area under. this rule, it shall be sufficient to print only the list of amendments and it shall not be necessary to re-print the electoral roll:

Provided that the Commissioner may, R he thinks fit, direct that the entire          roll       for any electoral            area incorporating         the    amendments    shall                     be

printed as a single roll [:].

3[Provided further that the Commissioner may, R he thinks fit, direct that the      manuscript       of         the                list             of  amendments                    or Photostat    thereof,  duly

authenticated by the Regstration Officer may be published along with the electoral roll.]

  1. Amendment of electoral roll.-(l) When an electoral roll has been amended under section 18 by the Regstration Officer, corresponding amendment shall be made in the copy of the electoral roll in his custody as well as in the copies of the roll kept at other paces under rule 19.
  • Every amendment made under this rule shall be signed by the person authorized by the Regstration Officer to do so and the electoral roll in which such amendment is made shall thereupon be deemed to have been amended accordingly.
  • Where, at anytime, any clerical, printing or other error in an entry in an electoral roll for the time being in force comes to the notice of the Regstration Officer, he may, on an application of the person concerned or of his own moon, after gving notice to the person to whom the entry relates, correct such error.
  1. Custody and preservation of the electoral rolls.-(l) After the electoral roll for an electoral area has been finally published, the following papers shall be kept in the office of the Regstration Officer and at such pace or paces as the Commissioner may direct for a period of one year unless their retention for a longer period is ordered by the C ommissioner, namely:
  • +[one copy] of the draft electoral rolls published under rule 7 or 8;
  • applications made under sub-rule (1) of rule 5;
  • statement made under sub-rule (1) of rule 6;
  • claims and objections to the draft electoral roll and applications for correction of any particulars in the roll;
  • decisions of the Revising Authority;
  • applications made by the Regstration Officer under section 13; and
  • five copes of the electoral rolls as finally published under rule 15.

(2)     C opies of the electoral rolls published under rule 15 for any

electoral area in excess of the number required for preservation under sub­rule (1) shall be deposited in such pace as the Commissioner may direct and the copies of the electoral roll so deposited shall be available for sale to any person making an application to that effect and at the rate of z[two rupees] per page of the electoral roll.

  • The papers referred to in sub-rule (1) and the copies of the rolls deposited under sub-rule (2) may be disposed of, when no longer needed, in such manner as the Commissioner may direct.
  • Every person shall have the right to inspect during office hours the documents referred to in sub-rule (1) and to obtain attested copies thereof on payment of the following fees:
  • 1[Five rupees] for inspection of each document; and
  • 1[Five rupees] for supply of copy for the first two hundred words or less and [two rupees] for every additional one hundred words or fraction thereof.
  • Every application for inspection of documents or supply of copies shall be accompanied by court fee stamps of the requisite value.

[1]Inserted vide SRO 1139(I)/78, dated 24-9-78.

Substituted ibid.

[3]Added ibid.

[4]Added vide SRO. 643(I)/90, dated 20-6-90.

Substituted vide SRO. No. 1095(I)/92, dated 8-11-1992.

[6]Added ibid.

Substituted vide SRO. 1115(I)/86, dated 21-12-86.

Substituted vide ECP Notification No. F.1(4)/74-Cord., dated 10-12-96.

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